Managing a gym requires an efficient system that caters to the diverse needs of users, staff, and trainers. Traditional methods, often reliant on manual processes, can become error-prone. BrainX addressed these challenges to the Impact Physical Gym App’s client by implementing a comprehensive gym mobile app and dashboard solution.

The existing manual process was prone to errors and inefficiencies, leading to inaccuracies in attendance records and wasted administrative time. So, the BrainX team worked on iOS and Android apps and a front-desk dashboard that streamlined their operations and improved gym attendance percentages.



BrainX initiated the project with a thorough client discussion and signed a non-disclosure agreement (NDA). We reviewed requirements meticulously to understand functional needs and user interactions for each gym management system component. Our team then developed prototypes and a design prototype to showcase the proposed solutions to the client. We commenced the development phase with client approval, adhering to the Agile methodology.

We prioritized vital features such as user authentication, profile management, attendance tracking, and check-in/check-out functionalities. Upon completion of development milestones, we conducted thorough user acceptance testing (UAT) to validate the system's functionality and usability.



BrainX built the GYM mobile apps and dashboard to provide the following set of features that catered to the needs of users, trainers, administrators, and front desk staff;

Front Desk & Admin Dashboard

  • Trainees and trainers can check in and check out using the side menu.
  • Front desk users can view and edit the attendance records of all the trainees and trainers.
  • Admins can manage users by adding, editing, and deactivating their profiles.
  • Attendance reports and data can be easily exported using data visualization tools.
  • Admins can search trainers by name or email, filter by gender, and access detailed profiles by clicking on a trainer's name.
  • The user will be able to log in by providing the admin credentials shared with them.

Android/iOS User Apps

  • Users will be able to check in via the QR generated by the admins.
  • The home screen lets users track milestones, promotions, payments & attendance, and connect with the community.
  • Users can subscribe to Single, VIP, and Family memberships, each designed for different fitness needs with simple billing & navigation.
  • Gym app users can easily access program details & trainer’s profiles.
  • Trainers can easily manage their classes by rescheduling or canceling them.
  • Trainees and trainers can have a seamless conversation via in-app chat.
  • Users earn points for achieving milestones that can be redeemed as rewards.



The development of updated gym platforms and dashboards yielded the following significant impacts;

  • The mobile application streamlined attendance management processes and reduced the time spent on manual record-keeping and administrative tasks.
  • Automation reduced the risk of human error, resulting in more accurate attendance records and reporting.
  • The intuitive interface and mobile accessibility improved user satisfaction among staff, trainees, and trainers.
  • The application helped save costs associated with paper-based attendance systems and administrative overhead by eliminating manual processes.
  • Access to real-time attendance data enabled better decision-making and resource allocation for the GYM app client.

Tools & Technologies

  • IOS
  • ReactJS
  • MongoDB
  • NodeJS
  • ExpressJS
  • Git
  • HTML
  • CSS

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  • Leave the required information and your queries in the given contact us form.
  • Our team will contact you to get details on the questions asked, meanwhile, we might ask you to sign an NDA to protect our collective privacy.
  • The team will get back to you with an appropriate response in 2 days.

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